Privacy Policy
Privacy Policy for Talent Instaa
Talent Instaa is committed to protecting the privacy of our candidates, clients, and users of our website and services. The Talent Instaa entity acting as the controller of your information will depend on the services we provide to you, as described in this Privacy Policy.
We aim to provide a safe and secure user experience. Any information you provide to us—or that we collect through various channels (including our website, written correspondence, emails, phone calls, video calls, or in-person meetings)—is handled in accordance with this Privacy Policy.
This policy explains:
- The types of personal information we collect.
- How we use this information.
- How we protect and share it.
- Your rights regarding your data.
We also comply with applicable laws and data protection regulations, including:
- The Information Technology Act, 2000;
- The Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011;
- The Information Technology (The Indian Computer Emergency Response Team and Manner of Performing Functions and Duties) Rules, 2013;
- And other relevant laws and regulations.
1. Scope
This Privacy Policy applies to personal data collected from:
- Candidates applying for roles managed by Talent Instaa or via our website, job boards, social media, and other platforms;
- Prospective candidates;
- Business contacts at our client and supplier organizations;
- Users of our websites and services.
(Collectively referred to as “you” or “your”)
It also outlines your rights, including the right to object to processing. For questions or requests, refer to the “Contact Information” section at the end.
2. Information Talent Instaa Collects
We collect personal information only when necessary for legitimate business purposes. We collect data in three ways:
(a) directly from you,
(b) automatically when you interact with our services,
(c) from third-party sources.
- Information You Provide to Us
- Account Registration:
When you create an account, we collect personal data such as your name, email, phone number, experience, current and expected CTC, and location. You may optionally upload your photograph, set language preferences, and choose a time zone. - Testimonials:
With your consent, we may use your name and feedback for promotional purposes. You may request updates or removal of your testimonial by contacting info@talentinstaa.com.
iii. Customer Interactions:
We may monitor and record interactions (calls, chats, or emails) with our support or sales teams to improve service quality and user satisfaction.
- Information Collected Automatically
- Browser, Device, and Server Data:
We collect technical data such as IP address, browser type, device details, time zone, and referring URLs to help us understand website usage and improve functionality. - Cookies and Tracking Technologies:
We use both session and persistent cookies to personalize your experience. We also use local storage objects (e.g., HTML5) and tracking technologies (e.g., beacons, tags) for analytics, advertising, and user engagement.
Talent Instaa does not use third-party cookies for non-essential tracking.
iii. Application Logs and Mobile Analytics:
We gather usage data from internal logs and analytics tools, including clicks, performance data, error reports, device information, and usage patterns, to improve our services.
- Information from Third Parties
- Federated Authentication Providers:
You can log in via services like Google, Microsoft, or LinkedIn. These services may share your basic profile details (e.g., name, email) with us. - Referrals:
If someone refers you to our services, they may share your personal details. You may request deletion of such data by emailing privacy@talentinstaacorp.com.
iii. Resellers and Event Partners:
Your data may be shared with us if you interact with Talent Instaa through a reseller or event partner.
- Social Media and Public Sources:
We may collect publicly available data from social media platforms or forums when you interact with us or mention Talent Instaa. - Use of Personal Information
For Candidates
We process candidate data to:
- Provide recruitment services.
- Communicate job opportunities.
- Personalize your candidate profile.
- Promote diversity and inclusion.
- Offer interview and salary guidance.
- Send direct marketing (e.g., newsletters, reports, event invites), subject to your preferences.
We also use cookies to display targeted job ads on our website and social platforms, based on your prior interactions and interests.
For Prospective Candidates and Business Clients
We use your data to assess your needs and determine potential engagement opportunities.
For Website and App Users
We use collected data to enhance the user experience and provide customized content and advertising.
For Clients
We use client data to:
- Deliver recruitment solutions.
- Maintain business relationships.
- Conduct satisfaction surveys.
- Respond to service inquiries.
- Fulfil contractual obligations.
- Send relevant marketing content.
- Manage and defend legal claims.
4. Legal Basis for Processing
We rely on the following legal bases:
- Performance of a Contract: To fulfil our contractual obligations.
- Legal Obligations: To comply with applicable laws.
- Legitimate Interests: For business operations, client/candidate communication, marketing, and service improvements.
- Consent: When required (e.g., marketing subscriptions). You may withdraw consent at any time.
5. Automated Decision-Making and Profiling
We do not make decisions based solely on automated processing.
6. JobMatch Tool:
This AI-assisted tool recommends jobs based on your uploaded resume. You are not restricted to these recommendations.
Used by recruiters to identify suitable candidates from our internal database. All decisions include human oversight.
We do not sell your personal data.
Your data may be shared with:
- Talent Instaa Group Companies: For internal administrative purposes.
- Employees and Contractors: On a need-to-know basis under confidentiality obligations.
- Third-Party Providers: For marketing, event management, analytics, and payment processing, limited to service delivery purposes.
7. Other Disclosures
We may disclose your information:
- To comply with legal or regulatory requirements.
- To law enforcement or authorities when necessary.
- During a business transaction (e.g., merger, acquisition), subject to confidentiality agreements.
8. Safeguarding Your Information
We implement industry-standard technical and organizational measures to protect your data from unauthorized access, loss, or misuse. Only authorized personnel and third parties have access on a strict need-to-know basis.
9. Data Retention
We retain your personal data for as long as necessary for the purposes outlined in this policy, which may include:
- Candidates: Retained throughout your career unless you request deletion.
- Marketing: Retained until you opt out. We maintain a record of your opt-out to ensure compliance.
Retention periods are determined by:
- The reason for data collection.
- Legal and regulatory requirements.
- Sensitivity of the data.
- Risk of harm from data misuse.
10. Your Rights
You may exercise the following rights under applicable data protection laws:
- Access: Request details of the personal information we hold about you.
- Rectification: Request corrections to inaccurate or outdated data.
- Erasure: Request deletion of your data under specific circumstances.
- Restriction or Objection: Request that we limit processing or object to certain uses.
- Withdraw Consent: Withdraw previously given consent at any time.
Requests will be evaluated based on our legal obligations and legitimate business needs.
11. Changes to This Privacy Policy
We may update this Privacy Policy periodically. Significant changes will be communicated via our website or email.
12. Contact Information
If you have questions, concerns, or requests regarding this Privacy Policy, please contact:
Email: info@talentinstaa.com
Subject Line: “Privacy Inquiry – [Your Name]”